Community Relations Staff
Coordinates science events, educational programs, and campus tours to engage the local community with OIST.
The position
The Community Relations Team aims to position OIST as a research university that is open and accessible to the local community, contributing to the development of Okinawa through science events and educational programs that support capacity building.
We also offer guided campus tours for the general public, host school visits, and coordinate special visits from external organizations.
In addition, we play a key role in strengthening collaboration both within and beyond the institution to advance our outreach initiatives.
About OIST
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Responsibilities
- Plan, coordinate and facilitate OIST visit programs for junior high schools in Okinawa Prefecture.
- Plan, coordinate and facilitate other OIST visit programs for students.
- Plan and organize science educational programs such as lectures, events, workshops, internships and other activities aimed at capacity building.
- Strengthening collaboration with municipalities and external organizations.
- Foster internal collaboration within the institution.
- Handle incoming phone calls and respond to external inquiries.
- Process purchase orders and travel requests using the accounting system.
- Maintain and update the section's website.
- Perform other duties as assigned.
Requirements
Qualifications
Required
- A bachelor's degree in education, communications, public relations, social sciences, or community development, or 1-3 years of experience in relevant fields.
- Business level English (TOEIC 800 or higher) and native level Japanese.
- Strong verbal communication skills, particularly in interactions with stakeholders.
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, etc.).
- Ability to work collaboratively as part of a team.
- Ability to work on multiple assignments in parallel while maintaining accuracy and professionalism.
Preferred
- Experience in science communication.
- Knowledge of basic science, experience in science education.
- Work experience in an international environment.
- Work experience in a customer service-related role.
- Work experience in a school setting.
Benefits
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
Additional Info
Employment Term
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed.
Working Hours
Scheduled working hours: 9:00 โ 17:30
Rest period: 12:00 โ 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (multiplied by prescribed working days per month)
Holidays: Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 โ Jan. 3)
Leave: Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Report to
Community Relations Team Manager
Application Documents
- Cover letter in both English and Japanese
- Curriculum vitae in both English and Japanese
Declaration
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
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