Responsibilities

• Administrative Management: Coordinate and manage day-to-day administrative operations of the grant at the unit/center level in close collaboration with the PI and the university’s Grants Section/OIST Innovation.
• Budget and Financial Oversight: Monitor and manage the grant budgets, track expenditures, process payments, and ensure compliance with funding guidelines.
• Project Coordination: Support implementation of project activities such as:
  • Processing purchase orders for the project.
  • Arranging international and domestic travel for project members.
  • Coordinating recruitment and hiring of project personnel.
  • Organizing meetings, workshops, and conferences.
  • Handling scheduling and logistical arrangements for visitors and collaborators.
• Communication and Liaison: Serve as the primary administrative liaison between the PI, internal administrative departments, external research partners, and the funding agency.
• Asset and Equipment Administration: Manage and track grant-funded equipment and other assets, ensuring proper documentation and compliance with institutional and funding agency policies.
• Reporting and Documentation: Assist the PI in preparing reports and documentation required by the funding body and university, including progress reports, financial reports, and documentation of research outputs (e.g., publications, presentations, patents).
• Record Keeping: Maintain accurate and up-to-date records of all grant-related materials, including:
  • Budget and expenditure records
  • Research outputs and achievements
  • Official submissions to the funding agency
• Other Duties: Perform other duties as required to enhance the project impact such as supporting project-related research, intellectual property activities, outreach activities as well as to support the grant and its successful administration.